Practice «Effective meetings»

When to Consider This Workshop

Being effective team player in today’s fast paced IT projects requires having time management skills. All project members are not “time-rich”, so whatever time allotted needs to be spent wisely. As day to day work in a project team is interrelated, poor time management skills of one team member can have multiplying effect on the performance of a team as a whole. If you are looking for ways how to “plumb” such time leaks, then you may want to consider this workshop.

It doesn’t take much for an IT project to go awry. It is said that projects get behind schedule a day at a time. And such days disappear one minute at a time. This workshop improves attendees’ efficiency of using working time.

How do We Achieve This?

This workshop “plumbs” the biggest “time leaks” based on attendees cases:

  • Prioritising: Doing things in correct sequence and with needed quality first time round can save a lot of time. Did you ever had a boss or a customer who urgently needed detailed explanation regarding your latest report, which you hastily put together to meet the deadline?
  • Telecoms: phone, Skype, instant messaging. These tools are excellent in delivering messages instantly all over the world; however it is important to know the limits of their efficient use. Perhaps a 15 minute stand-up meeting (or Video Conference) with 3 colleagues could have saved 3 hours of calls, chats and emails?
  • Meetings: Meetings are important means of interacting with colleagues, organisational structures and external bodies. Getting actions out of meetings requires time and preparation. How often do you need to sit in a meeting without understand, why are you there in the first place?
  • Emails: Email is a great tool; but it has a hidden danger: we can be bombarded with emails during workday. How many times have you hastily read seemingly unimportant message that later turned out into a major dependency for you project?

What are Our Advantages?

This workshop is designed for IT practitioners by IT practitioners having more than 10 years in IT project management. Its main purpose is to shape skills of attendees they can take to the workplace and demonstrate improvements:

  • Tailored programme to address hurdles attendees face in their every day work, helping them to remove their biggest performance blockers;
  • Practice-driven workshop agenda and study material;
  • Accustomed to local your corporate cultures;
  • Result-oriented, develops sustainable habits.

How to Get Most out of This Workshop

This workshop will be most appreciated by those professional where were recently promoted into leadership or managerial position from previously held technical role. This workshop in particularly helps attendees to understand better what is expected of them in their new role and how their new role is different from previous technical role.

Although this workshop is designed to address everyday problems, making sure attendees carry out most of this workshop and benefit from this workshop in the long term requires preparation before the workshop and follow-up after workshop.

Pre-workshop preparation
The pre-workshop preparation pursues clarifying expectations of the workshop. In first place, it helps customers to understand, which changes and they will observe in attendees performance after the workshop and how soon desired result will be felt. It can well be that workshop agenda may need to be greatly reworked to achieve desired changes. E.g. when attendees struggle to manage the learning curve of reporting team members, then workshop should devote more time to coaching techniques.

Pre-workshop preparation also helps trainers to tailor workshop agenda to particular needs of attendees. It also helps attendees to come better prepared as trainers may give out small homework to complete before workshop, which leaves more time for practical exercises.

Attendee Assessment
It might well be that a person will never met his or her performance expectations in the current role or function. Still it is most likely that he or she will soar somewhere else. Understanding why person is what he or she is today and getting insight into his / her potential is the purpose of assessing workshop attendees.

The assessment is performed by workshop teams during the workshop based on objectives defined prior to the workshop. Particular assessment is tailored to each particular attendee group or company situation, and commonly it revolves around answering questions, if is a person:

  • Is underperforming in his / her current role, and if so why;
  • Is overqualified for his / her current role, and if so in which areas;
  • Could be promoted / shifted to other roles within company, and if so what he or she might be able to deliver.

Such assessment is valuable source of information for maximizing utility of company’s human capital.

Post-workshop follow-up
Post-workshop follow-up pursues ensuring that expectations of the workshop are met in the workplace. The unique feature of our approach is to provide attendees with post-workshop assignment and support. Trainers remain in touch with attendees and help attendee applying classroom knowledge in their work environment after they have left the classroom.

Konstantin Kondratiouk
Ekaterina Skribtsova

Target Audience
The workshop is intended for middle-level managers, project managers and technical experts.

The workshop does not require special knowledge in the field of project management. Previous experience in managing projects and familiarity general management concepts would be beneficial.

Workshop Agenda (1 day, 8 hours)

  • Introduction
  • Setting goals and objectives (SMART)
  • Types of authority and leadership styles (DISC)
  • Planning and monitoring of working time
  • Chairing Meetings
  • Effective communication (meetings, e-mail, phone, Skype)
  • Conclusion

Teaching methods

Theory - 30%
Practice - 60%
Tests - 10%

Workshop Agenda (1 day, 8 hours)57.53 KB
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